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Employers Guide

Thinking about hiring an apprentice? Here’s everything you need to know.

Step by step guide for manager on employing an apprentice:

  1. Choose the right apprenticeship for your organisation.
  2. Find an organisation that offers training for the apprenticeship you’ve chosen.
    Training your apprentice ( (opens in a new window)
    Choose a training provider ( (opens in a new window)
  3. Check what funding is available for training and other costs to your organisation. Funding
    Funding an apprenticeship ( (opens in a new window)
    There may even be financial incentives for employers
    Financial incentives for employers ( (opens in a new window)
  4. How to set up an apprenticeship account Create an apprenticeship service account (opens in a new window)
  5. Advertise your apprenticeship or give your training provider permission to do this for you (remembering to advertise on the National Apprenticeship Service website
    Become an apprentice ( (opens in a new window)) as well as on local recruitment platforms.
  6. Select your apprentice and make an apprenticeship agreement and commitment statement with them.
  7. What is ‘End Point Assessment’
    End-point assessments ( (opens in a new window)

You may find helpful hints and frequently asked questions here

Hire an apprentice ( (opens in a new window)

Employer / Manager – HASO ( (opens in a new window)

Levy Sharing

Did you know that if you’re not a levy-paying organisation you can receive funds from one that is? Or if you are, that you can transfer some of your funds to help others?

Transfer funds can pay for the costs of training and assessment and can be accessed quickly and efficiently with the support from HEE. Those making a transfer support other employers in their local health and social care systems and support the skills base within the wider economy. To find out more Funding and Levy – HASO (

Essex Apprenticeship Levy Transfer Service

Essex County Council have developed an Essex Apprenticeship Levy Transfer Service to increase apprenticeship opportunities via effective spending on the levy across the county. The service acts as a central point for both donor pledges and requests from organisations for funds, with the aim of growing apprenticeship numbers across the county. By maximising our levy spend and driving up the numbers of apprenticeships in Essex it will also strengthen our supply chain and increase skill provision. To find out more (opens in a new window)

Levy Transfer Flow Chart

1. Consider

Consider how much you can transfer based on your account transfer allowance. This can be up to 25% of the total amount

2. Consult

(Optional) Consult a group such as an Sustainability and Transformation Partnership, Training Hub/CEPN based on a system wide approach

3. Receiving employer

Find receiving employer to transfer to – The system now has the functionality to transfer to more than one employer

4. To Levy?

The receiving employer can be a levy payer or non-levy payer, but cannot be sending Levy funds to another employer via a transfer

5. Discuss

The receiving employer can be a levy payer or non-levy payer, but cannot be sending Levy funds to another employer via a transfer

5. Training

Use “Find Apprenticeship Training” to find a suitable training provider to deliver apprenticeships

7. Understand rules

Make sure you have read and fully understand the funding rules

8. Review

Review the employer agreement – This will appear within your digital apprenticeship account

9. Approve

Agree the details and arrange to send and receive – This requires that both employers involved in the transfer have an digital apprenticeship account NHS 25% Levy Transfer Journey For more information about Apprenticeships please visit – (opens in a new window)

10. Problem Solving

Having any problems? Contact one of your regional Apprenticeship Relationship Managers or the National Apprenticeship Service (NAS) Helpdesk on 08000